Boo! Circ breaks for Halloween, Wednesday 10-31

Want to help with snacks and/or supplies?  See Pat O

laptop mending slips---fill out completely

fill out everything.  Email Todd, CC Deb and Laura.  Include your initials and the date!

this is vague...I can't tell if Todd got the message

 

 

 

 

 

 

 

 

 

 

 

 

Please, when reporting a laptop problem: 

1. Fill out the entire slip.
2. Mark the laptop Mending
3. Include a description of the problem
4. Email Todd and cc Laura and Deb
5. Include your initials and the date

If Todd doesn't know about the problem, he can't fix it.
If the slip is not filled out properly, I have no way of knowing if he knows about this problem.  I can't tell who dealt with the problem, so if Todd has a question, he won't know who to ask.

Laptops are very high demand items.  Having them out of commission means that they are taking up space and not being used.  We have a computer class coming up and we want them to be in good working order.

Questions?  Comments?  Let me know!

French library books, improved labels still on back cover

new improved label is on the back cover

I want to remind every one that we are putting the labels with barcodes on the back cover of the French Library Books.   Marcia has helped us to create a much improved label.  It is smaller than the original and very attractive. 

Front cover has no label

power and laptops

One more word about laptops.  Several times we have heard a patron tell us that the laptop has no power.
Be sure that the library user is plugging the laptop in.  Many times that is the problem.  Batteries run low when laptops are unplugged!

Laptops---Be Sure They are Turned Off!

With newer laptops, open and be sure they are turned off

Remember the original group of laptops?  You can tell that they are on. You can see the power light even when they are closed.

The newer group, kind of like the one above, does not have a light showing on the outside.  It is important to open them up and be sure they are turned off.  Otherwise, batteries die.

Please let me know if you have any questions or comments.

And, as always, thank you!

Institutional Cards

Hi there!  An astute staff member asked me about the procedure for issuing an "institutional card".  I am posting this information here on the blog AND in the circ notebooks under library cards.

Notice that we encourage the individual card for one person who is carrying the card.

Also, notice that institutional cards may NOT be used for getting materials from other libraries.

You can pull this policy up on the blog by typing institutional cards in the search box.  This policy is also available on the Minuteman Staff Page. Here's the link

Questions?  Comments?  Let me know!

Louise

Issue Institutional Cards

Procedures for issuing “Institutional” cards

As of July 1, 2012, per the Institutional card policy approved at Membership  May 16, 2012, the following procedures will apply when issuing an institutional card (PTYPE 200). The same rules apply when issuing new cards with PTYPEs 201 or 202.

Add a third Group patron PTYPE (200) as a network-wide patron type for Business/Other. It will use the same Loan Rule#493 as  Nursing Homes & School but will provide the ability to obtain detailed statistics.

The loan rule 493 for the following special patrons 200 (proposed), 201 & 202 are a borrowing period of 42 days, no renewals and no requests. In addition these accounts may be used at their issuing library only.  There are separate categories for the purposes of keeping statistics.

Moving forward, do not use the special  PTYPEs 201 or 202  if the card will be given to an individual to carry on his person. Instead encourage use of a personal card. Grandfather cards that have PTYPE 201 or 202 and are in the patron’s possession, but do not create any new ones.

 Parameters for creating an Institutional card are as follows:

• Expiration Date:        One year from the account’s creation/update date
• Decade & Gender:     leave blank
• Patron Type:        200 (Business/other),  201 (Nursing Home),  or 202 (School)
• Birthdate:        leave blank
• Patron agency:        as appropriate based on the library's patron template
• Name:            One of the people to be an authorized user
  • (Insert Company Name later in the record.)
• Address:            That of the institution
• Telephone:        That of the institution
• INSERT Company Name
• INSERT Additional NAME fields for each authorized user
• Message:        INSTITUTIONAL CARD FOR BORROWING WLM ITEMS ONLY – EXPIRES ANNUALLY. WLM/df 1/13/2012
•  

Both the company name and the individual user’s names will be searchable.  When patrons visit a library to check out materials on an institution's card, they must present ID.  Millennium should be searched for the patron’s name. The patron may have his  own personal card, so care should be taken to find the institution’s address/account.

When the card expires or a new user is to be added, a new letter with an updated list of authorized users must be presented and the expiration date should be one year from the update.

Institutional cards are not recommended for group home or temporary living arrangements unless the institution is prepared to be financially responsible for any lost or damaged materials on behalf of its residents.

For reference, below are descriptions of other “special” PTYPES for which network-wide Loan Rules have been established.


Nursing home/home delivery – PTYPE 201
Use:    To accommodate multiple patrons associated with a nursing facility. OR to account for items checked out and delivered by library staff to a facility or home-delivery patron’s residence.

School  - PTYPE 202
Use:    To accommodate multiple patrons associated with a school. OR to account for items checked out and delivered by library staff to a school or day care facility.


Special - PTYPE 203
Use:    Internal use in library. e.g. Display case, director’s office, etc.
The loan rule 494 means a borrowing period of 120 days, no renewals and no requests.

ILL - PTYPE 204
Use:    When checking out an item sent by ILL to a library outside of Minuteman.
See: Barcode    24870000011922 for an example.

See: http://staff.minlib.net/content/create-patron-records-ill-libraries
The loan rule 495 means a borrowing period of 30 days, no renewals and no requests.

Virtual Catalog - PTYPE:     205
Use:    Internal use by the Massachusetts Virtual Catalog
    Used for items Shipped to a VirtCat participant.  See: Barcode    28888000000014 for an example.

OCLC ILL - PTYPE 206
Use:    When sending items to fill OCLC request
The loan rule 496 means a borrowing period of 45 days, no renewals and no requests.

---

Source URL: http://staff.minlib.net/content/issue-institutional-cards

Laptops--library card number and your initials/18+

Reminder about Laptop Agreements

---Check year of birth.  Be sure that the applicant is 18 years old or older.

---Include the library card number on the bottom of the agreement form.

---Include your initials in case Anne has any questions.

let's not go to the dogs with our laptop agreements!