Non-Certified Municipalities & Libraries
The municipalities below are not certified for State Aid to Public Libraries. There are 3 reasons why a municipality & its library may not be certified for State Aid to Public Libraries: its library may not have applied, its library may have been inegligible to apply, or its library did not receive a waiver of the Municipal Appropriation Requirement. Any municipality that does not have library service is automatically ineligible to apply for certification.Municipalities that did not apply, or were ineligible, were not certified as of January 1, 2012. Municipalities that are denied a MAR Waiver will be not certified as of February 6, 2012.
- Alford - did not apply - last applied FY1988
- Bridgewater - did not apply - last applied FY2008
- Fitchburg - did not apply - last applied FY2008
- Franklin - denied a waiver of the FY2012 MAR
- Hancock - did not apply - last applied FY1975
- Millville - denied a waiver of the FY2012 MAR
- Monroe - did not apply - has never applied
- New Ashford - ineligible - no library service
- Norton - did not apply - last applied FY2010
- Savoy - did not apply - has never applied
- Tyringham - did not apply - last applied 1961
If someone comes to the desk with a Franklin address, we will not be issuing him or her a card. We also will not lend out to library users who live in Franklin.
Here is the scoop: We do not issue cards to residents of the non-certified library towns. We encourage them to speak with their city officials and urge that the library be recertified. This list will also be in the Circulation Update Notebooks
And, if you have a lot of time on your hands, please read the following:
me » Circulation Reference Documents
Procedures for service to patrons of non-certified libraries
Submitted by ssaul on Tue, 02/14/2012 - 12:17pm
It is up to
the individual library’s policy (as voted by the Board of Trustees of
the public libraries) whether an individual library chooses to provide
service to libraries that have lost their certification. (Louise's note: Waltham does not provide service to libraries that have lost their certification).
This service can be either direct loans to residents of the decertified town, or Network Transfers to the library in the decertified towns.
For more information from the Massachusetts Board of Library Commissioners, see:
• When a Public Library is Not Certified
http://mblc.state.ma.us/grants/state_aid/faqs/sa_denial_of_cert.php
• When Neighboring Municipalities Are Not Certified for State Aid to Public Libraries
http://mblc.state.ma.us/grants/state_aid/faqs/sa_neighboring_municipalit...
To assist libraries in carrying out their own policies toward decertified libraries, Minuteman will do the following as soon as possible after notification of decertification:
Patron Records
Patron variable field message : Franklin resident Done 2/3/2012
For residents of Franklin (as determined by the PTYPE in the patron record), we will insert a Message “Franklin patron” that will pop up in a dialog box when a Franklin patron record is called up. Staff will need to respond to the OK in order to continue. This message is simply to inform staff that this is a Franklin patron. The library’s individual policy should then be followed regarding service to this patron.
Coding for statistics of circulation to decertified patrons Done 2/3/2012
For the purpose of reporting in the ARIS report, we will code the patron records of residents of Franklin with a “d – decertified” in the Decade field of the patron record.
Franklin Patron Template Done 2/3/2012
The new patron template for the Franklin library will be updated to reflect the above 2 fields.
The following steps will be taken as we are notified of the policy of individual libraries.
Network Transfer
Paging of items for Network Transfer
Network Transfers at Check In
At Check In, when prompted to fill a Hold, staff must pay close attention to the indication of where the Hold is being sent. If the message says “to be picked up at Franklin”, then staff should respond: “Check in, do not fulfill hold” if their library has voted not to serve Franklin.
In the case of an incorrect response (Fulfill hold) to this prompt, the item will have been set In Transit to Franklin and the Hold will now be an item-level hold. The In Transit status can be cleared by checking in the item a second time, and responding “Check in, do not fulfill hold”. Then, notify Franklin that the Hold will not be filled so that they can cancel it and re-place if appropriate.
Time line
Changes to the Patron records will be made as soon as possible after decertification of a library.
However, due to the many requests already in the system, and the necessity to inform patron of the new restrictions, the month of February will be considered a transition. Libraries may continue to fill Network Transfers and to check out materials to Franklin patrons on a one-time exception, until the patrons have become aware of the new restrictions.
Changes to the Priority Paging tables will be made once the votes are known for all of the Minuteman libraries regarding service to decertified libraries, or as we are notified of individual library policies.
Note: If Franklin patrons request material for pickup at a library that has voted not to serve them, the system will not block the request. The first time this occurs, staff should go ahead and check out the material to the patrons, but explain that for the future, the Franklin patrons must place their holds for pick up at Franklin (or any other library that is continuing to provide service to a decertified library).
Express Lane transactions
Libraries that are not providing service to Franklin patrons, and that wish to have Franklin patron transactions blocked so that they cannot use the Express Lane stations should so notify Central Site. A Loan Rule determiner entry will be made to cause the system to use the NonCirc Loan Rule for Franklin patrons at the given library.
NOTE: We do not recommend overriding for checkouts to Franklin patrons once this configuration change has been made. If you do so, the system will use Loanrule #1 which says:
Loan Period: 1 day
Time to pickup: 8 days
Renewals: 0
Daily fine rate: $2
Maximum fine: $20
The following statement was approved by the Minuteman Executive Committee to describe the role of the network with regard to decertified libraries:
Any changes in borrowing rules to decertified libraries implemented
by the Minuteman Library Network are a result of votes taken by the
individual governing boards (library trustees) of member libraries.
Questions or comments on these decisions should be directed to the
specific library, or to the Massachusetts Board of Library
Commissioners.
This service can be either direct loans to residents of the decertified town, or Network Transfers to the library in the decertified towns.
For more information from the Massachusetts Board of Library Commissioners, see:
• When a Public Library is Not Certified
http://mblc.state.ma.us/grants/state_aid/faqs/sa_denial_of_cert.php
• When Neighboring Municipalities Are Not Certified for State Aid to Public Libraries
http://mblc.state.ma.us/grants/state_aid/faqs/sa_neighboring_municipalit...
To assist libraries in carrying out their own policies toward decertified libraries, Minuteman will do the following as soon as possible after notification of decertification:
Patron Records
Patron variable field message : Franklin resident Done 2/3/2012
For residents of Franklin (as determined by the PTYPE in the patron record), we will insert a Message “Franklin patron” that will pop up in a dialog box when a Franklin patron record is called up. Staff will need to respond to the OK in order to continue. This message is simply to inform staff that this is a Franklin patron. The library’s individual policy should then be followed regarding service to this patron.
Coding for statistics of circulation to decertified patrons Done 2/3/2012
For the purpose of reporting in the ARIS report, we will code the patron records of residents of Franklin with a “d – decertified” in the Decade field of the patron record.
Franklin Patron Template Done 2/3/2012
The new patron template for the Franklin library will be updated to reflect the above 2 fields.
The following steps will be taken as we are notified of the policy of individual libraries.
Network Transfer
Paging of items for Network Transfer
- MLN will adjust the Priority Paging tables to prevent paging of items with a Franklin pickup location from libraries that have decided not to serve decertified libraries
- MLN will adjust the Priority Paging tables to prevent paging of items from Franklin when the pickup location is a library that has voted not to serve the decertified library.
Network Transfers at Check In
At Check In, when prompted to fill a Hold, staff must pay close attention to the indication of where the Hold is being sent. If the message says “to be picked up at Franklin”, then staff should respond: “Check in, do not fulfill hold” if their library has voted not to serve Franklin.
In the case of an incorrect response (Fulfill hold) to this prompt, the item will have been set In Transit to Franklin and the Hold will now be an item-level hold. The In Transit status can be cleared by checking in the item a second time, and responding “Check in, do not fulfill hold”. Then, notify Franklin that the Hold will not be filled so that they can cancel it and re-place if appropriate.
Time line
Changes to the Patron records will be made as soon as possible after decertification of a library.
However, due to the many requests already in the system, and the necessity to inform patron of the new restrictions, the month of February will be considered a transition. Libraries may continue to fill Network Transfers and to check out materials to Franklin patrons on a one-time exception, until the patrons have become aware of the new restrictions.
Changes to the Priority Paging tables will be made once the votes are known for all of the Minuteman libraries regarding service to decertified libraries, or as we are notified of individual library policies.
Note: If Franklin patrons request material for pickup at a library that has voted not to serve them, the system will not block the request. The first time this occurs, staff should go ahead and check out the material to the patrons, but explain that for the future, the Franklin patrons must place their holds for pick up at Franklin (or any other library that is continuing to provide service to a decertified library).
Express Lane transactions
Libraries that are not providing service to Franklin patrons, and that wish to have Franklin patron transactions blocked so that they cannot use the Express Lane stations should so notify Central Site. A Loan Rule determiner entry will be made to cause the system to use the NonCirc Loan Rule for Franklin patrons at the given library.
NOTE: We do not recommend overriding for checkouts to Franklin patrons once this configuration change has been made. If you do so, the system will use Loanrule #1 which says:
Loan Period: 1 day
Time to pickup: 8 days
Renewals: 0
Daily fine rate: $2
Maximum fine: $20
The following statement was approved by the Minuteman Executive Committee to describe the role of the network with regard to decertified libraries:
Any changes in borrowing rules to decertified libraries implemented
by the Minuteman Library Network are a result of votes taken by the
individual governing boards (library trustees) of member libraries.
Questions or comments on these decisions should be directed to the
specific library, or to the Massachusetts Board of Library
Commissioners.
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